Why you should be using a G Suite Account

Last updated: March 31, 2020

Why use a G Suite account? Well, G Suite is a phenomenal set of tools. We use it here at Simplify Everything for basically everything. If it could make coffee, it would do that here too, but sadly it doesn’t (yet). By the time you finish this blog post, I’m sure you’ll agree that G Suite is a must have in the business world of 2019.

What is G Suite?

G Suite (formally known as Google Apps ) is a collection of applications used most commonly for email. Chances are you’ve had a standard Gmail account in the past. When Google started giving them out in the mid-2000s, they were all the rage. You’ll feel right at home with G Suite if you’ve ever had a standard account. If not, don’t fret: G Suite is so user-friendly anyone will grasp it. A G Suite email account looks, feels and behaves exactly like a standard Gmail account. The exception is that your email address is not someone@gmail.com, but rather someone@yourcompany.com.

G Suite is so much more than just email though. Hold on to your hats folks, this is where things get good!

With a brand spanking new G Suite account, you get access to all of these services and more:

  • Gmail
  • Shared Calendars
  • Shared Documents
  • Google Hangouts
  • Access to Docs, Sheets, Slides, etc.
  • Google Drive (online cloud storage)
  • Virtually No More SPAM
  • Works with MS Outlook, Apple Mail and Eudora, etc.
  • 30 Gigs of Disk Space Per Email Account
  • and much much much more…

“If you think of an email account as having a P.O. Box, then having a G Suite account is like having your very own Post Office.”

– Someone clever

Freedom to work from anywhere

Having a G Suite account is like always having your office with you. Use Docs to create a new Document, Sheets to do your accounting or planning, Slides to present it to your client and Gmail to send it to them. You can even export your work to a Word/Excel/Powerpoint file for those old school buddies of yours who still live in 1999.

So you are on the road and disaster strikes: A client has the wrong document! Anyone else would be beside themselves, no laptop, no desk, no way…

Good job G Suite has you covered. Log in to your Drive (where you save all of your work securely in the cloud) from your phone and attach the correct document to an e-mail in Gmail to your client. Disaster averted.

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Gmail is the most popular email client with an astounding 26% of the market share based on open rates. It’s no surprise since Gmail has been around since 2004 boasting over 1.5 billion users.

G Suite essentially allows you and your employees to have their own Gmail accounts with email addresses with your business name (for example john@yourbusiness.com).

Fighting the spam-fight

The Ring Magazine/Getty Images

Everybody hates spam. Even spammers hate spam. Gmail is here to help: Their complex spam filters and algorithms make spam fighting easier than when Mike Tyson knocked out Marvis Frazier in 30 seconds.

(Watch it here – I’ll wait).

On top of that, you can create your own rules, filters, and labels so that every email lands in the exact box it’s supposed to land in. Newsletters can be auto sorted and travel tickets, flights, hotels, etc show up in your calendar automagically.

Google started in the cloud and runs on the cloud, so it’s no surprise that they fully understand the security implications. If you are a client of ours, then you’ll know that Simplify Everything’s services run on the same infrastructure, so your organization benefits from the same protections Google built and use themselves. If you aren’t a client yet, hopefully, you are using Google Cloud services anyway!

Dedicated security professionals and Google’s robust global infrastructure, along with their drive to innovate, enables Google to stay ahead of the curve and offer a reliable, and compliant, but most importantly highly secure environment.

Join the 21st Century

Build customer trust by using a professional email address like susan@yourcompany and joe@yourcompany. Yourcompany@yahoo.com just doesn’t cut it anymore. When customers are looking to interact with your business they need to know it’s secure and actually you. A website together with a custom email address will add credibility to your business. Stop messing about with free accounts and up your game with professional email by G Suite.

Access your email anytime, anywhere, on any device—no Internet connection needed. Read and draft messages without connectivity, and they’ll be ready to send when you’re back online.

For those moments when you need more than just email, join a Hangouts Meet video call or chat with a colleague directly from your inbox.

Google Calendar

Many people and businesses rely on Google Calendar for scheduling calls with clients, setting dates and setting reminders for important projects. Google Calendar can help you keep your schedule organized.

One of the best things about Google Calendar is that you can create multiple calendars that are accessible to just you, everyone in your company, a specific subset of users or even people outside of your company. You might want a group calendar for things like team-building retreats, regular meetings or other events.

Greet your guests in style on your Smart TV.
Give your guests that extra something by dynamically greeting them and giving them the information they need.

Check out Simplify Screen

Google Drive

Google Drive allows you to store, access, and share your files in one secure place. Once you have your documents in the Google Drive you can access them from any device. G Suite Basic accounts come with 30GB of storage each. G Suite’s also has other editions called Business, Enterprise, and Teams. These can provide unlimited storage so you will always have enough space for your files. Be careful though: If you’re a small team with less than 5 users, you only get 1TB/user.

Google Drive was created by Google. Obviously, duh! Remember the guys who run the largest search engine on the planet? Well, they have implemented an amazing search functionality right into Google Drive! You can even search based on the content within a file (regardless of the name of the file). A lifesaver when you know what you are looking for, but you have no idea where it is. A pretty handy feature that has saved a lot of time in the past for Simplify Everything team members. No matter how disorganized you are, finding the correct file is now handled with ease.

Google Docs and Google Sheets

Google Docs and Google Sheets allow you to create and edit text documents and spreadsheets right in your browser. They are basically like Microsoft Word and Excel for 2019. Import your documents to make them instantly editable, (yes, even including Microsoft Word, Excel, and PDF files). One of the must-have features for us is the ability to co-work on a document in real time, you can even collaborate and comment on Microsoft Office files without having to automatically convert them to Google’s format if you absolutely need to.

Due to the real-time commenting and unlimited versions (previous versions are kept indefinitely and they don’t count toward your storage), it’s super easy to track changes made to a document or undo a mistake. It’s also super simple to share your work with colleagues or friends.

Because you can export to common third-party formats it’s easy to collaborate with other individuals or companies and send files back and forth, without ever needing to install or buy additional software.

Added bonus: Google Docs and Spreadsheets created directly in G Suite don’t count towards your storage limit. So create away!

Greet your guests in style on your Smart TV.
Give your guests that extra something by dynamically greeting them and giving them the information they need.

Check out Simplify Screen

You’re convinced. So what now?

There are many more features in G Suite, but we have covered the basics. Now that you know why you should be using G Suite for your business the only question remaining is how to sign up. Well if you are thinking about becoming a Simplify Everything customer you can add it in the price calculator, or as an extra in your account later. Otherwise, you can always sign up with this nifty link here.

Max Page

Max is a travel & tech geek who loves to dive deep into topics. Trained in the travel industry and having served time in a British boarding school, he loves to find new tools, tech, products and places to visit. Max also used to work in the women's underwear industry, but that is a story for another day.

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